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Don’t Clown Around with your Trade Show Booth Staff

September 4th, 2008 by Trade Show Help --> · 4 Comments

What are some of the best tips for educating your trade show booth staff?

Signed – Mr. Gray

Don’t clown around with your Booth Staffers & Boothmanship when it comes to your trade show exhibit display, leave that to the trade show entertainment.  Even a well built and well managed exhibit can fail to create the impact desired if your booth staff doesn’t properly portray your message and your company.

Give your booth staff the knowledge that is needed to impress your booth visitors, no one wants to wait to have questions answered.  Have a brainstorming session several months prior to the trade show and come up with questions that your prospect may have and define your answers as a team.  Depending on your product or service, figure out some of the simplest questions that prospects may ask, even brain storm with your kids, they are honest and direct and may have a magic answer just waiting for you.

You only get one chance to make a first impression, make it a professional one, having your booth staff appearing streamlined, neat, clean and ready to go will help that impression be a lasting one.

Do not allow your booth staff to hand out literature willy nilly, that is a scape goat and a conversation crusher.  Getting your booth staff to communicate & educate without literature, can leave a door open for later conversation.  Show a sample copy, and tell them you would like to mail them a cleaner version, getting their business card for after the trade show follow up.

Small displays can be classy expressions of your organization. Pay attention to detail, avoid clutter, use graphics effectively (remember trade show exhibits are like billboards and need to be read and understood easily and quickly) and realize when people stop, they want to talk to you.

Keeping your exhibit staffers on a schedule also helps form relationships with trade show attendees, giving them a familiar face to come back to.  Once a booth staffer engages in conversation with a prospect, they can tell them precise times they will be there and urge them to come back with any of their questions.

There are many boothmanship don’ts that I have seen on the exhibit floor as well.  Staffers sitting comfortably talking amongst themselves, it gives the wrong message.  The body language when booth staffers do this, comes off as “unapproachable” and that is not something you want your exhibit display to do.

Instead of having your staff stand in front of the display with their hands in their pockets or arms crossed, make sure they have something in their hands, a give-away, a piece of literature, entice your prospects into your booth.

After that first impression, here are some quick minutes of what happens with prospects at trade shows:

1. Engage: 30 seconds

Prepare and practice questions that wont get a yes or no answer.

2. Qualify: 2 minutes

Determine if the prospect is worth presenting to and what to present.

3. Present: 10 minutes

Demo on just the prospects needs, not everything you know. Prepare for common objections and questions.

4. Close: 1 minute

Lead card complete? Agree on the next step and go on to the next lead!

For more staff survival tips, booth etiquette & boothmanship

Tags: Booth Etiquette · Booth Staffing

4 responses so far ↓

  • 1 The Tradeshow Mentor // Sep 7, 2008 at 5:22 pm

    What a great entry!!!

    Trade show training seems to be an area that people are interested in, but yet not enough people or companies are providing services!

    One other thing to consider in training your staff is…ACTION!

    To have a successful convention, your staff must encourage action from trade show visitors.

    There are 3 levels of action you must train your staff to prepare for:

    1) Entry Action: getting visitors into your booth by training staff to approach visitors simply by greeting them and ask probing questions
    Example of probing questions: “What Kind of Store Do You Own?” “What kind of merchandise do you sell?”

    2) Create Interest: staff must be trained in responding to probing questions in a way that shows how your goods or services can benefit the show visitors

    3) Follow Up: staff must be trained in getting enough information (business cards, background info.) to help add necessary information to a mailing list

    The Tradeshow Mentor
    Ensure Your Tradeshow Success

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